Communications Skills
As part of general management skills, communication skills
are used to exchange information. General management skills related to
communications include ensuring that the right persons get the right
information at the right time, as defined in the communications management
plan. A primary general management skill includes the art of managing
stakeholder requirements. The sender is responsible for making the information
clear and complete so that the receiver can receive it correctly and for
conforming that it is properly understood. The receiver is responsible for
making sure that the information is received in its entirely and understood
correctly. Communicating has many dimensions:
·
Written and oral, listening and speaking
·
Internal (within the project) and external (customer, the media,
the public)
·
Formal (reports, briefings) and informal (memos, and hoc
conversations)
·
Vertical (reporting to higher-ups in the organization) and
horizontal (with peers)
Information Gathering and Retrieval Systems
Information can be gathered and retrieved through a variety
of methods. The most common methods are manual filing systems, electronic
databases, project management software, and systems that allow access to
technical documentation, such as engineering drawings, design specifications,
and test plans. These systems are dependent on the communication technology
specified.
Information distribution Methods
Information Distribution is information collection, sharing,
and distribution to project stakeholders in a timely manner across the project
life cycle. The various methods for distributing project information are:
·
Project meetings, hard-copy document distribution, manual filing
systems, and shared-access electronic databases
·
Electronic communication and conferencing tools, such as email,
fax, voice mail, telephone, video and Web conferencing, and Web publishing
·
Electronic tools for project management, such as Web interfaces
to scheduling and project management software, meeting and virtual office
support software, portals and collaborative work management tools.