Using Crystal Viewer to Display your Crystal Reports
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by Eric Landes
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Using the Viewer to view a report

Let us assume you have emailed a report in email. This report is a summary report and someone wants to view this. It is quite simple once you have downloaded and installed the Crystal Reports Viewer XI. Once this viewer is installed in your system, the customer that receives your distribution can simply click on your report. The report opens up and the customer can then view it and do more.

Besides viewing reports, using the new viewer software allows you to share reports online on the site. Using the On-Demand option, select the "Share Report on-line" and you can save your report to If you are looking to have a place to store your reports, this may be an option for you.

You can also save reports to your Business Objects Enterprise Server. To do this, go to your Edit menu then to your configure server connections. From this menu click the Add button to add a server. You need to know the name of the business objects enterprise server and the log on credentials. Once you set this up, you can open your reports to the Business Objects server and save reports to the Business Objects server. 

Once the report is open the consumer can view the report properties that have been set up. For instance, keywords, Author, the title, comments and a subject are available to view. Also, the consumer can export this report to Excel, RTF formats or pdf from within the viewer.  For me this is a key feature to make available to consumers of the report. This makes the viewer valuable for more than just report developers. 

If the report designer has set up the report to allow drill-downs, the consumers also will be able to drill down into the reports. This is up to the designer, so make sure you select drill down on grouped sections when designing your reports. Selecting drill down in design makes the drill down feature available to consumers of your reports. Of course we assume those end users or consumers utilize the Crystal Report Viewer XI.

On the File menu there are options to print either the currently selected report or the entire report including hidden sections. For large reports if the end user needs to find something, you can use the Search option. Simply use select Edit from the menu options. Then select Find from the Edit menu and enter your text. You can also select options to match case or not match it from the drop down under the textbox for entering the search text.

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